Official Travels

EN Department Official Travels Office

Please submit your travel document (TRVL) 14 days prior to departure, at the latest 48 hours before travel.

A duly approved travel document – prior to departure – is mandatory to obtain the reimbursement of travel expenses.

Please do not hesitate to contact your GAO for assistance.

Please remember that your absence must be recorded in EDH.
Registration fees: early registration payment deadlines shall always be respected to avoid any extra costs.
External training must be first registered and approved within EDH before making any TRVL requests.
Accommodation expenses: payment or reimbursement on the basis of real costs up to a max. amount corresponding to 60% of the DTA (invoice must be attached to the claim).
Meals and miscellaneous expenses covered by the DTA: 10% each for lunch and dinner + 20% for miscellaneous expenses (the following items are covered by the miscellaneous expenses part of the DTA and therefore cannot be claimed for separately: local transport, including taxis, when at the final destinations, parking, taxes, tips, telephone, occasional drinks and snacks).
Transport by CERN Cars and rental cars: Rules and Guidelines
Transport by Private Cars: Rules and Guidelines
Flight Tickets -> Economy class (booking process via travel agency Egencia)
Train tickets -> First class (booking process via travel agency Egencia)
Hotel -> booking process via the travel agency Egencia (primary option).
Public transportation is highly recommended whenever possible
Travel assistance -> SOS International cards are available at your GAO’s office.

Please contact your GAO