Conferences – EN Guidelines

• Staff members may attend one conference per year when making an official contribution (presentation or paper). Exceptions may be considered with justification. A conference may be recognised as training in MERIT if the staff member subsequently shares the knowledge with colleagues. Contributions must be submitted to the DH for approval at least 10 days before the event;
• One conference participation per graduate during their second year;
• One or a more conferences participation by doctoral students per year, subject to supervisor approval and CERN’s interests;
• Participation in conferences in CERN Member States requires approval from the relevant EN Group Leader;
• Participation in conferences outside CERN Member States requires approval from the EN Department Head;
• International or external training, such as CAS/FLUKA courses must be reviewed by the relevant Group Leader and approved by the EN Department Head;
• Participation in international conferences like IPAC, FCC week, HiLumi requires approval from the EN Department Head;
• The DAO centralizes the conference participation lists which the GAOs keep updated throughout the year;
• Your GAO will handle travel arrangements, expense claims and conference registration fees paid through TPP or a Departmental Credit Card (via DPO). Please contact your GAO.
• Registration for international and external training is handled by the EN Deputy Departmental Training Officer.